Springdale Academy cuts admin time by 40% with Skoolsewa
Skoolsewa has enabled us to transform how our staff spend their day — enrollment, attendance and fees now run themselves while our teachers teach.
How a mid-sized K-12 school replaced spreadsheets, paper registers and manual fee tracking with one connected platform.
Springdale Academy runs two campuses, 1,400 students and a staff team that spent most of its mornings reconciling registers, chasing absentees and re-keying fee payments into a legacy billing tool. Administrative overhead was the school's biggest cost after salaries — and the one nobody had a plan for.
We want to bring the same calm to the office that teachers bring to the classroom. Skoolsewa moves the data between our campuses quickly, seamlessly, and with intelligent foresight.
The Challenge
The school's systems were not connected. Attendance lived in paper registers, fees in an old billing package, and parent communication in a messaging app that staff paid for out of pocket. Every report — census, fee recovery, teacher workload — was assembled by hand and took days.
Leadership did not want structural limitations to be the reason a parent lost trust in a school. With that in mind, they set out to consolidate onto a single platform without losing a single day of teaching.
The Solution
Springdale moved attendance, fees, admissions, messaging and report cards onto Skoolsewa over a single term. Teachers mark attendance on their phones; the office sees live counts; parents receive absence alerts automatically. Fee reminders and receipts are generated by the platform.
- Live attendance with automatic parent notifications
- Fee schedules, receipts and recovery reports in one place
- Role-based access for teachers, admin and leadership
- Admissions pipeline from inquiry to enrollment
The Impact
In the first full term, administrative time per teacher dropped by 40%, fee collection improved by 12 percentage points, and the school produced its census return in a day instead of a week.
- 40% less administrative time per teacher
- 12-point improvement in on-time fee collection
- Weekly leadership reports generated automatically
FAQs
Springdale completed its rollout in one term, starting with attendance and fees before admissions and report cards.
A two-day onboarding covered the staff; the mobile attendance flow takes most teachers minutes to learn.